THE OPERATING ROOM GLOBAL · CALL FOR APPLICATIONS
Fellowship Programme Secretary
TORG Global Research Fellowship · Cohort 2 (2026/2027)
Supporting research excellence through effective academic coordination, accountability and professional service.
ABOUT THE OPPORTUNITY
Support an international research fellowship.
The Operating Room Global (TORG) invites applications from suitably qualified, experienced and committed professionals to serve as Fellowship Programme Secretary for its second Global Research Fellowship cohort.
The Secretary works closely with the Fellowship Director to coordinate academic activities, communications, documentation, progress monitoring and the delivery of the programme. This is an active professional service appointment requiring competence, reliability, discretion and sustained engagement—not an honorary title.
01 / ELIGIBILITY
Minimum requirements
Postgraduate qualification
A recognised relevant postgraduate qualification (MSc, MPH, MRes, MA, MBA, MD, PhD, professional doctorate or equivalent) in healthcare, research, education, administration, management or a related discipline.
At least two years’ experience
Verifiable experience in research coordination, academic administration, project management, programme support or professional secretariat work. Substantiated voluntary appointments may count.
Research and administrative competence
Working knowledge of protocols, ethics, research milestones and reporting, alongside proven ability to organise meetings, minutes, correspondence, trackers, deadlines and multiple responsibilities.
Digital and communication skills
Proficiency with productivity tools, shared documents, online spreadsheets, virtual meetings and professional English communication. Research databases and online platforms are an advantage.
Professional standards
Attention to detail, confidentiality, sound judgment, independent working, academic integrity and alignment with TORG’s mission to advance healthcare education, research and collaboration.
Availability and agreement
Availability for 6–8 hours monthly, with reasonable additional support for major activities, and willingness to sign and comply with the official Programme Secretary Commitment Agreement.
02 / RESPONSIBILITIES
What the role involves
Administration and documentation
Maintain records, schedules, templates, appointment documents, agendas, minutes, action logs and official correspondence; support mentor and Fellow onboarding.
Communication and coordination
Coordinate communications among the Directorate, mentors and Fellows; organise invitations and reminders, follow up outstanding actions and escalate unresolved issues.
Progress monitoring
Maintain trackers for Fellow deliverables, mentor reports and milestones; monitor deadlines, follow up missing submissions and compile monthly administrative summaries.
Teaching and congress support
Help coordinate eight cohort-wide academic sessions, orientation, presenter communications, attendance records and the Virtual Research Congress.
Directorate support
Attend meetings, document decisions, track action points, report outstanding matters and help maintain programme timelines and accountability.
The Secretary supports administrative monitoring but does not independently grade academic work, determine research outcomes or decide Fellowship completion.
03 / ACCOUNTABILITY
Time commitment and performance
The appointment requires approximately 6–8 hours per month, with reasonable additional availability during major Fellowship activities. The successful applicant must:
- Attend mandatory orientation and scheduled Directorate meetings.
- Maintain regular communication with the Fellowship Director.
- Acknowledge official communications within three working days, except during notified unavailability.
- Meet agreed deadlines and maintain accurate, current records.
- Submit required monthly administrative progress updates and follow up outstanding actions.
- Maintain confidentiality, integrity and timely notification of availability concerns.
04 / APPOINTMENT
Nature and duration
This is a voluntary, non-salaried academic administrative service role from December 2026 to December 2027, covering preparatory work, the Fellowship and completion activities. The appointee will receive an official appointment letter and must sign the Programme Secretary Commitment Agreement before assuming responsibilities.
Appointment does not constitute employment or guarantee future employment, financial remuneration or research authorship.
05 / RECOGNITION
Professional recognition and appreciation
Subject to satisfactory service, the appointee may receive formal recognition, opportunities for international academic engagement and professional development, and an official Certificate of Recognition and Appreciation following verified completion of responsibilities.
NEW FOR 2026/2027
Programme Secretary Appreciation Voucher
A modest token of appreciation, awarded only after satisfactory completion and verified performance. The value depends on the final number of enrolled Fellows.
| Enrolled Fellows | Voucher |
|---|---|
| 1–10 | €25 |
| 11–20 | €35 |
| 21 or more | €50 |
The voucher is not salary or remuneration. Recognition and appreciation benefits are conditional, not automatic.
06 / APPLICATION DOCUMENTS
What to submit
- Updated CV: Qualifications, experience, coordination duties, digital competencies and achievements.
- Cover letter (maximum two pages): Motivation, relevant experience, examples of reliability and organisational competence, alignment with TORG’s mission, intended contribution and availability.
- Postgraduate qualification evidence: Relevant degree certificate(s) or recognised equivalent.
- Experience evidence: Appointment letters, service certificates, professional references or comparable verifiable documentation.
- Professional referee: Contact details of at least one person able to comment on professional conduct, reliability and communication.
- Professional headshot: Recent high-resolution image for programme profiles and announcements, subject to appropriate consent.
- Signed commitment statement: Confirmation of 6–8 hours monthly availability, attendance, reporting and responsibilities throughout the appointment.
07 / HOW TO APPLY
Submit your application by email
Send all required documents together in one email, with clearly labelled attachments. PDF is preferred for documents; JPEG or PNG may be used for the photograph.
APPLICATION FOR FELLOWSHIP PROGRAMME SECRETARY – TORG 2026/2027 – [FULL NAME]The website obscures the email address in its public text. Please insert the confirmed address here before publishing.
Incomplete applications or those that do not demonstrate the minimum requirements may not be considered.
08 / SELECTION
Screening and appointment process
Applications will be assessed against qualifications, verifiable experience, research awareness, administrative competence, communication, reliability, alignment with TORG’s mission and availability.
Shortlisted applicants may be invited to a virtual interview and a practical assessment, such as drafting correspondence, preparing minutes, arranging a schedule or demonstrating an administrative tracker. Credentials and references may be verified before appointment.
Final selection is subject to TORG approval. Only shortlisted applicants will be contacted.